Control scanning, printing and copying effectively with uniFLOW

uniFLOW is a system that allows full cost control over your printing and copying. By monitoring all your devices, uniFLOW can provide complete tracking of users and their MFP usage. this allows for accurate departmental and individual billing based on the actual data captured.

The atributes of the documents such as size (A3, A4 etc.) and whether the page has been printed in colour , black and white or double sided and stapled are recorded for accounting purposes. Each of these attributes can be assigned a different charge if required, so billing will reflect how much each document costs to print. This document accounting data can be used for third party billing, in a legal practice for example or for document cost analisys in a multi-printer environment.

Routing jobs to the cheapest device:

Cost Control with uniFlow

Laser printers close to the users are
convenient but expensive to run. uniFLOW
can be configured to allow the user to print
small jobs on the laser printer but will ask
to move the job to the cheaper Canon MFD
(multi-functional device) or secure print
queue once it is over a certain size.

Jobs can have their finishing options
changed depending on certain rules, for
example emails are always printed in black
and white while large documents are always
double sided, decreasing costs and waste.

Enhanced device security
By integrating tightly with the Canon MFD
hardware, uniFLOW can stop unauthorised
use of the devices. Where access is granted,
all usage of the device is recorded for later
reporting.

Users can also be granted different access
rights to use various functions of the device
depending on their job role. For example,
certain users may only be allowed to copy
in black and white where others can copy in
colour.

For maximum security, an image record of
every copy, print, fax or scan performed
on the Canon device can be stored and
examined for keywords.

Collect secure jobs from any printer..

One disadvantage of using a MFD rather than a local printer is that someone may
mistakenly pick up another user’s print job. uniFLOW allows print jobs to be stored on a
server and only be released once the user is standing next to the printer.

Users can send jobs directly to the secure print queue or they can be routed from
desktop printers. Users working outside the company network can send jobs to the secure print queue via the internet to be collected when convenient.

Follow Me Printing..
As the user can choose any printer on the network to release their job, regardless
of model or manufacturer, the uniFLOW Universal Printer Driver ensures that the
output is exactly as the user expects.

Once the user is ready to collect their secure print jobs, they need to authenticate at the printer using a proximity card, smart card, magnetic swipe card, PIN number, fingerprint
or username and password. A list of jobs waiting for the user is displayed on the MFD
panel where they can decide to change how the job will be printed before releasing it.

This technology is particularly usefull in large organisations or companies where the printers are spread out over a large area such as a factory. Using this system any user can retrieve any printed document on any device in the organisation. This ability can come in handy if an urgent document has to be printed but the normal printer has run out of toner or jammed. Simply walk up to another device and release the print job.

We would be delighted to help you discover how to save money and control costs by implimenting a uniFLOW system in your organisation. Simply call us on 0845 4747437, enter your details on the left, or apply for a free print audit today.